To first use the Quickbooks accounting service, you must first purchase the software on their site. All of the products use a subscription service. Some of them have more features than others, but you'll need to pay for one of them in the form of a credit card, and generally, you should use the company credit card.

Some of the products let you have 3 users, others have 5, with a maximum letting you have up to five users. When you first get the product, Quickbooks is going to ask you for information about your company to get things set up in a faster amount of time. For the most part, it's recommended that you hire an actual accountant to keep track of all of these things. Quickbooks keeps a lot of the core necessities that a company would use as a part of its system, but you can also add things that you would like to keep track of.

Unlike the online variant of the Quickbooks accountant, the desktop version can only be accessed by those who are using the PC it was installed on. What this means for the company is that you only want a couple of people at the maximum to have any kind of access to the Desktop accountant.

What this also means is that people at the company can only add information if they have access to that desktop. This also means that the people managing this account have to manually save the information that they store on the software. This version of the software is also significantly cheaper but is going to ask you for most of your companies details just like the other versions of the software. You're also going to have to create your own security for the accountant so it doesn't get stolen.

1. Work from anywhere

Being able to work from anywhere in the world is a massive advantage that not many people realize. This means that an accountant who doesn't have the time to get everything done at work can get a lot of the legwork of logging information done at their home, where they don't have to deal with the stress of the workplace.

This means if you happen to be out of town or doing something where you aren't physically in another place where the company service is, you can get checks or add information. Unfortunately, some countries are going to ban you from accessing the Quickbooks server and it isn't much you can do about it unless you have a VPN. Even then, you may not be able to download the program if you don't have it on your desktop. But those are the exceptions and there are very few places where you won't be able to access these documents.

2 Your mobile office

In theory, allowing this to be online lets you work from anywhere with an internet connection. There are many positive things that can happen from creating a company and being around creative and hard-working people, however, in a lot of cases, there can be more productivity in an environment that they control. This is something to be proud of and not enough people see the practical benefits of using something like that in a business. This also means that you don't have to worry about distractions from other people, and the shift only ends when you're done with your work. It's definitely a bit unorthodox, but the benefits are real if the employee is serious about producing for the company.

3. Less data entry

Data entry is some of the least liked work in the country because people who work those jobs think they should be doing something with much more meaning. Fortunately, the software is able to take care of a lot of this work by itself so people in the company can do more productive activities. There are internal spreadsheets that keep track of how much of a commodity was available at certain times and can even be programmed to automatically update. In general, this is a massive time saver.

4 Instant insights

In this case of Quickbooks, insights are financial statements that you can use to do just about anything with. They can be used in a discussion with a bank as to why you deserve a loan or leverage in getting a piece of property from a landlord to rent. In other cases, you may use insight to be able to save taxes on your business expenses. They could just be useful documents for making decisions in the future as well. Using these documents is going to let the executives where they are able to save money next year.

5. Collaborate with your accountant

An accountant is one of the more important links to a company. There are many cases where a company has gone bankrupt because they had an accountant that was bankrupt or just irresponsible with the money that they were managing. The collaborative aspect of this service allows you to do two things: for one, it lets you see what the accountant is actually doing, secondly, this lets you create plans yourself which the accountant can then add to your business Quickbooks account. It's an underrated aspect because many millionaires and small businesses have failed due to an incompetent accountant.

6. Protect your data

In the modern age of the internet, there is possibly no bigger weakness a company has than its network security. Billion-dollar companies like Sony and social media services get hacked all the time, so it's hard to know how much anyone can protect your data. What Quickbooks can do is ask you to provide as much evidence that you actually work at the company and are who you say you are. Everyone who is going to be using the QuickBooks service at your company should be required to do 2-factor authentication at a minimum.

Powerful Productivity

Everyone in the workplace could be more productive. The hard part is making people more productive without forcing things on them. You also don't want them to be too fatigued because they will potentially cost the business money in the future. And overall, the business will want to hire people at the business a bit less. Good productivity means getting work done and not having to spend as much time at your job. The way to deal with this properly is to get the right service and be able to optimize this in a way that makes the employees happier as well as make more money for the business.

This is easier said than done, but there are always going to be times when you're wondering why you're doing a specific thing that you were told to do, only to realize the flaws of that specific process. All industries are unique, but Quickbooks can offer some tips as to how you and your employees can organize things better. In the case of business, time is literally money, so there really isn't much hurt in looking for more ways to make the business run smoother. You potentially even higher someone to use Quickbooks to find more ways on how to save on time and effort to reach the same result.

Work Flexibility

Things in life are always changing, so being able to change someone's appointment or shift at work quickly is going to be a big time-saver in the long run. Of course, you can do this manually, but it would be a lot more time-consuming to do so. Doing this in Quickbooks also gives you and everyone else in the company a record of what's happening. If someone says they have a shift or overtime on a certain day, the logs from Quickbooks are going to actually prove it. Thankfully the settings on this software are easy to configure and don't take much effort to do.

Client Collaboration

The clients are the people who you work with to make money. Some companies just want to deal with them as a one-time thing and never have to share any details with them. In other cases, it's a relationship and the company needs to share private financial details about themselves in order to make rational decisions. Sometimes, sharing this information simultaneously is the only way to make an informed decision about what should be done about the company that you're running. This also allows you to see information from the client that may assist you.

Quickbooks Desktop for Mac, $399

Unlike a lot of the other options for Quickbooks, the $399 lets you own the software as a product and isn't a service that you have to routinely pay annually. It has many features that were in the other versions of Quickbooks, such as keeping track of taxes, importing data, downloading bank transactions, and has guides for small businesses to make better decisions. There's obviously more to it than that, but mostly a lot of people like using Macs in the workplace, and these are just the basics.

Quickbooks Premier Desktop, 299, 699, and 1275 a year:

This is going to be the version that most compies use for QuickBooks since it's the one with the most amount of features. The annual rate is pricey but is absolutely worth it for a production company. All of the features largely do the same thing, but the difference comes with how many users can be on the service. The $299 and $699 let you have 5 concurrent users, but the $1275 a year version lets you have up to 40 users on the company account for the year. The first two versions allow you to receive unlimited customer support, backup data, and tons of new updates. The $1275 a year version lets you receive industry-specific suggestions, 6x the storage for all of the company documents, and over 200 templates to build your reports.

The online variant of Quickbooks definitely has some differences, but the core experience is going to be largely the same for a lot of the customers who simply want to log company information online.

Quickbooks online, simple $12.50 a month

This version of the online Quickbooks software is the cheapest way of getting the software. You get what you pay for with this, having the least amount of features and allowing the service to be shared with one person at the company. You can track expenses, mileage, cash flow, maximize tax deductions and create estimates. It sounds like a lot but isn't much compared to the other versions of Quickbooks online.

Quickbooks Online Plus, $40 a month

This version of QuickBooks has a few more features than the other versions of the software don't include at all. One of the more important ones is the ability to create employee timesheets. This is incredibly convenient when payday comes and you need to decide how to fairly compensate the people that you're hiring. It lets do a couple of other essential functions such as keeping track of inventory, look at potential profits, and pay essential bills to keep the lights on. The subscription also allows you to have up to five members on the service at once.

Quickbooks online advanced, $90 a month:

With this version of QuickBooks, you can the ability to share this software with up to 25 employees at once. This allows more eyes to be on the data and more opportunities to track the inconsistencies that may be present when running a smaller company. One of the bigger new features is the ability to sync this up with apps on your phone or iPad, giving you more chances to catch things that may be going wrong. On top of that, you gain every feature that Quickbooks has to offer. To list a few, there are batch invoices, the restoring of company data, having a dedicated accounting team, customizing access by role, automating workflows and so much more.

Quickbooks pro plus, $199 a year:

This is one of the cheapest options that are available to companies who want to get new people to work for them. This version has one of the least amounts of features but has the ability to add more people at an extra $250 per seat. With this version, you can track income and expenses, track corporate and sales taxes, create and send estimates, pay your bills, as well as track inventory. However, those are the only features that you gain, which may be enough for some of you.